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Which Music Event Needs Which Venue?

When organising a music event, you’ll inevitably be confronted by a host of decisions. However, the decision that will no doubt have the greatest impact on the event’s success is the venue. After all, force a three-piece band with a poor sound system and forty spectators in a massive echoey hall and you’ll wish you did your homework better first!

Whether you’re a music promoter or a party planner, this post shows you how to match your chosen event with the right venue, to really do it justice. Getting this part of the puzzle right means you can almost guarantee that the success of the event will be something the crowd won’t forget in a hurry!

Rock ‘n’ Roll band 

Drums

A big rock 'n’ roll band demands a big venue, one with as much heart and soul as the ballad the band will be singing at the end of the night! Your first step here is to ask the venue about their policy on loud music. Ask specifically if there is a decibel limit—if there is, the band may be required to use a noise limiter, which could detract from the performance.

What else should I consider?

  • The last thing you want is for the band to stop playing just as the party is getting started, so find out if your venue has a closing time (as well as a starting time for sound checks)
  • Check the venue has a good sound system and range of lighting options
  • Be sure to check the capacity and make sure the dancefloor can fit everyone comfortably
  • See if there are any restrictions on the number of musicians and pieces of equipment they can bring in
  • Check the venue has a bar license and any age restrictions on entry

A great example of a venue that’s a perfect match for a rock band is Bath Pavilion, whose dance floor is as big as its heart! Not only is Bath Pavilion beautiful and historic, it also has a huge auditorium, raised stage, plus a licensed bar. This venue has a long legacy of performances from greats such as The Beatles, Jimi Hendrix, and The Rolling Stones. Impressive!

Classical Trio

Something to keep in mind when hiring a small classical group is that there’s a good chance the crowd will be slightly older. The right venue will have wheelchair access, a seating area for spectators, and possibly a café area for light refreshments.

Another thing to remember is that it’s easy for the tender tones of classical instruments to be lost in the bustle of a chatty crowd or the acoustics of a cavernous ceiling! An ideal venue for a classical group is small to medium-sized and somewhere where the sound won’t be easily drowned out, possibly with some form of amplification.

Violin

Be sure to ask the venue about their acoustics; if the venue is all brick walls and hardwood floors, there’ll be too much of an echo, and if it’s all carpets and light furnishings, the sound will be absorbed into the fabric of the surroundings!

What else should I consider?

  • Make sure there is a stage area for the musicians, one that can also hold chairs and music stands
  • A separate room where the musicians can deposit their instrument cases while they perform is ideal

Jazz Ensemble

If you’re looking for the perfect venue for a jazz ensemble, you'll need to find somewhere with a stage large enough for the musicians and their kit. As with picking a venue for a rock band, be sure to find out if there are any restrictions on the number of musicians and pieces of equipment that can be brought in. Also, a jazz group is likely to inspire the crowd to get up and dance, so be sure there is also a decent sized dance floor so that nobody feels constrained as they jitterbug the night away!


Man playing saxophone

What else should I consider?

  • Jazz lends itself to dark, moody lighting, so when planning staging, ask the venue about lighting options
  • Attendees may want to sip on whisky sours or bourbon as they take in the mellow sounds, so be sure the venue has a bar license, and some bar stools for spectators to watch on from
  • A balance of seats and room to dance is a good bet for a jazz event, especially for a band that plays different tempos 

Club DJ

If you’re hiring a DJ for your event and your demographic is a younger crowd, the last thing you need is a fancy wine bar or a strict dress code. Your perfect venue will be somewhere with a large dance floor, a DJ booth, and a simple yet efficient bar. To get an idea of the type of venue that works best for a club DJ event, consider York Hall. This location is a great fit as its main feature is a large-spanning dance floor where guests can show off their dance moves!

Young people dancing

What else should I consider?

  • Ask if the venue has a finish time. A club DJ event is likely to go on until the early hours
  • Atmospheric lighting will really help set the right mood, so check on lighting options
  • If you want to create a smoky atmosphere, check the venue’s policy on smoke machines and projections, as you don’t want the fire services turning up to dampen the night!
  • It may go without saying, but be sure that the venue you choose has a stellar sound system!

To help ease the worry or pressure that party planning can cause, Better Venues can help you match the perfect venue for your upcoming music event, and our experts can guide you every step of the way. Check out on packages here

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